Draft Minutes of the Virtual Meeting of Hilton Parish Council 2020 03 25 - 2020 04 01

Minutes of the Virtual Meeting of Hilton Parish Council

Held over the period Wednesday 25 March 2020 to 1^st April 2020

Statement on Virtual Meeting Process

The imposition of no public meetings during the Covid 19 crisis means that the Parish Council cannot function as normal. However, there are statutory duties that have to be carried out. Therefore, the councillors will meet 'virtually' to make decisions on items on an agenda that would have been made in a public meeting. In the absence of a clerk, the process involves a councillor circulating an email containing the information necessary for a decision and a request for a vote. This enables other councillors to ask questions before a vote is agreed. The decisions are recorded on a spreadsheet and the emails serve as an audit trail as to how a decision was arrived at. The minutes record the decisions and will be published on the website and noticeboards, lockdown permitting, in the normal prescribed process. All decisions made under this process will be ratified at the first public meeting of the Parish Council.

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